The application must be submitted in writing. This is understood to mean an application submitted by letter, fax, e-mail, or handed over personally.
The application must clearly indicate the matter concerned, including if possible the administrative documents in question, the form in which the information is preferably to be made available, as well as the name and correspondence address of the applicant. In the case of environmental information it may also include a proposed period within which the applicant wishes to receive the information.
The applicant is to demonstrate his identity and, as the case may be, must provide proof that the person from whom the information originates consents to the making public, if the request concerns:
The applicant is under no obligation to prove an interest.
However, for the making public of personal information, the applicant must show that his legal position may be affected directly and personally by either:
The application must be submitted to the authority that has the administrative document at its disposal or has deposited it in an archive. It may also be submitted to the communications official referred to in article 31, §1.
In the event of the application being submitted to the communications official or to an authority that does not have the administrative document at its disposal, as soon as possible this authority or the communications official must forward the application to the authority that presumably does have the document at its disposal. The applicant must be informed of this immediately. If the application is submitted to an archive and concerns an administrative document that was deposited in an archive by an authority, then the archive must forward the application to this authority immediately.
The authority that receives an application and has the administrative document at its disposal or has deposited it in an archive, must immediately record the application in a register, indicating the date of receipt. This registration is public to the applicant.
If the request is manifestly unreasonable or formulated in too general a manner, as soon as possible the authority must ask the applicant to complete his application or to reformulate it in a more specific manner. The authority informs the applicant why the application is manifestly unreasonable or formulated too generally.
To the extent possible it should also be indicated which information is required about the information requested in order to be able to comply with the application.
Without prejudice to possible delegation, the decision concerning the application is taken by: