Chapter III.
Active open government


Article 28.

1.

Every authority referred to in article 4, 1, 2 to 8, is under the obligation to inform the population or the target groups concerned in a systematic, exact and balanced manner, in good time and using plain language about its policies, regulations and service and about the rights given to the population under this decree. For the authorities referred to in article 4, 1, 10, the Flemish Government can specify which of these authorities should as yet comply with the obligation specified in the previous subsection.

2.

Within the framework of active open government no information is disseminated that comes under the exceptions referred to in articles 13, 14 and 15. Insofar as environmental information is concerned, if appropriate the authority must indicate that an administrative document is made public only partly. To the extent possible it is to indicate the locations where information was left out and also on the basis of which provision of articles 11, 12, 15 and 17, 2, this was done.


Article 29.

1.

A joint file is compiled, containing familiarisation information and primary information from and about the public authoritys named in article 4, 1. The familiarisation information indicates where the person looking for information can find either information about a specific subject, or where he should address himself in the case of a specific problem or administrative procedure to be dealt with. Primary information is basic information that is not bound to a specific dossier, and which is made easily accessible.

The data file is unrestricted and accessible free of charge for anyone, both digitally and at the public counter of the public authoritys concerned.

2.

In anticipation of the compilation of the joint file referred to in 1, each province and municipality is to publish a document containing a description of the competence and internal organisation of all administrative authorities falling under the province or municipality concerned. This document shall be made available to anyone requesting it. As soon as the joint file has been compiled, the obligation on the provinces and municipalities described in this paragraph is cancelled.

3.

The Flemish government is charged with compiling, managing and providing access to this joint file. The authorities referred to in article 4, 1, are to lend their cooperation after prior consultation.


Article 30. The environmental authorities are to ensure that, to the extent possible, the environmental information relevant to their duties and which they have at their disposal or which is managed for them, is categorised, accurate, comparable and kept up to date. The environmental authorities designated by the Flemish Government are to ensure that the environmental information is disseminated to the population or to the target groups concerned in an active, systematic and transparent way and made available in an effective manner. The Flemish Government prescribes which environmental information is to be disseminated at least and establishes rules and regulations about the way in which environmental information is to be disseminated and made accessible.

Article 31.

1.

Within the framework of active open government the Flemish Government appoints a communications official with each Flemish ministry. The Flemish Government may also appoint a communications official with any internal privatised agency without legal personality.

2.

The Flemish Government is to appoint a communications official with each internal privatised agency having legal personality.

3.

The board of management of every external privatised agency must appoint a communications official.

4.

The Flemish Government can establish specific rules and regulations with respect to the competence, legal status and operation of the communications officials referred to in 1 to 3, and as regards the coordination of their activities.

5.

The provincial council, the municipal council and the council for social welfare must each appoint a communications official.


Article 32.

1.

The communications officials referred to in article 31 are charged with the preparations and realisation of communications policy. They are to stimulate, coordinate and supervise the communications of the public authority concerned. Their duties include providing information to the population in general and the target groups concerned about the policies pursued, about specific decisions concerning them, and about the services provided by the public authority concerned.

2.

The communications officials are charged with the duty to see to it that the wording of all administrative documents intended for the people is correct and understandable.

3.

In order to be able to perform the tasks referred to in 1, the communications officials are entitled to ask to be provided with any useful documentation or to be allowed to peruse and inspect such documentation in the location where it is normally stored.


Article 33.

1.

Each year the Flemish Government is to present to the Flemish Parliament a general, coordinated report and an evaluation of the communications policies of and the communications made by the Flemish ministries, the internal privatised agencies having legal personality and the external privatised agencies. This report is presented to the Flemish Parliament for information and relates to the year before.

2.

The Flemish Government can impose specific rules and regulations concerning the generic aspects and the coordination of communications policies on the Flemish ministries, the internal privatised agencies having legal personality and the external privatised agencies.


Article 34. Any correspondence originating from an public authority as referred to in article 4, 1, must include the name, capacity, address and telephone number of the person able to provide further information about the dossier concerned.